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Maintenance and Asset Management: Taking Care of Your Assets to Take Care of Your Patients in Hospitals and Clinics

In hospitals, maintenance information affects whether equipment is ready when clinical teams need it. This case describes the risks of paper-based records, fragmented inventory and delayed work-order data, then outlines how one Brazilian hospital digitized maintenance workflows with Manusis4 Mobile.

  • Operational risks. The ebook identifies incomplete records, equipment that is difficult to locate and recurring failures as challenges for hospital asset management.
  • A paper-heavy process. The featured hospital produced more than 1,500 maintenance orders and printed over 7,000 pages each month, with a five-person team entering data.
  • Digital work orders. The case reports that all maintenance orders became digital and describes faster dispatch and a 10% increase in maintenance-team productivity.
E-book: Maintenance and Asset Management: Taking Care of Your Assets to Take Care of Your Patients in Hospitals and Clinics

7 pages · PDFHealthcare case study

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Overview

Maintenance information in a hospital setting

The guide links asset management practices to service continuity in hospitals and clinics, where overdue maintenance or poorly calibrated equipment can affect patient care. It lays out challenges involving records, inventory and equipment failures, then presents a Brazilian hospital’s move from paper work orders to Manusis4. The case emphasizes mobile processing, real-time programming and the operational changes reported after digitization.

7pages
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Inside the e-book

Topics covered in this material

01

Hospital asset challenges

The ebook describes why health institutions need reliable maintenance and asset information, particularly when staff depend on equipment being ready for clinical use.

  • Mismanaged or incomplete data
  • Unclear equipment locations
  • Failures and delayed maintenance

02

The former paper workflow

A large Brazilian hospital relied on paper orders and attachments. Staff printed thousands of pages and separately re-entered written information so managers could use it for decisions.

  • More than 1,500 orders each month
  • Over 7,000 printed pages
  • Five people dedicated to data entry

03

Digitization and reported results

After selecting Manusis4, the hospital moved maintenance orders to digital processing and used real-time programming to get technicians to the place of execution sooner.

  • 100% of orders processed digitally
  • Real-time order dispatch
  • Maintenance-team productivity up 10%

Key ideas

Concepts to take away

Healthcare

Equipment readiness

Maintenance planning and accurate asset records help teams know where equipment is and whether it is ready for use.

Workflow

Digital work order

A mobile work order carries maintenance information through assignment and execution without relying on printed sheets and delayed re-entry.

In healthcare, digitizing maintenance records helps teams act on current information while protecting the availability of essential equipment.

Inside the e-book

A look inside

Where hospital records break down. The guide describes data, inventory and equipment reliability issues that can delay hospital services.
Where hospital records break downThe guide describes data, inventory and equipment reliability issues that can delay hospital services.
Moving orders to mobile. The case follows a hospital’s shift to digital work orders and real-time programming for maintenance teams.
Moving orders to mobileThe case follows a hospital’s shift to digital work orders and real-time programming for maintenance teams.
Download the e-book

Maintenance and Asset Management: Taking Care of Your Assets to Take Care of Your Patients in Hospitals and Clinics

In healthcare, digitizing maintenance records helps teams act on current information while protecting the availability of essential equipment.

Download the e-book